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30 Aug

Multi-currency Procedures

Below is a guide that will assist you in setting up multi-currency for Microsoft Dynamics GP. Dynamics GP allows you to have a functional currency which would equate to the company’s operating currency. In this case we are setting up a fictional company that uses the India Rupee as the functional currency. You will then be able to setup the exchange rates between the currencies that your company uses.

  1. Goto Administration (Series) -> Setup -> Company -> Currency
  • If the currency that you need to use is not in the lookup window then you will have to create it.
This is the setup of the functional currency

This is the setup of the functional currency

2. Next you will setup the company that will use the currency that you created.

Administration ->Setup->Company->Multicurrency Access

MC_Pic2

 

Note: The Exchange Table IDs section will not appear as shown until later in the setup.

 

3. In this step you will setup your exchange rates which will populate the Exchange Table IDs related to the picture from step 2

Administration->Setup->Company->Exchange Table

Setting up exchange rates

Setting up exchange rates

After the screen is filled out click on the “Rates” button in the bottom right corner

4.  In this window you will be able to specify the date ranges for the exchange rates.

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You will need to repeat the above 2 steps for Current and History rates.

5. Once that is complete you will need to give access for all the Exchange Table IDs that you setup

Administration->Setup->Company->Multicurrency Access

MC_Pic9

For each Exchange Table ID you will need to grant access to the company that requires it.

 

6.  Navigate to Financial->Setup->Multicurrency

In this window you will setup your Functional Currency and Reporting Currency.

MC_Pic10

 

Note: In this window the functional currency is still set as Z-US$.  In this example our functional currency will be the currency we created, INR. If you intend on reporting in another currency then you will have to make sure that the currency is setup correctly and set it to the value needed in the Reporting Currency textbox.  For this example the reporting currency is Z-US$.

7. Next the posting accounts will need to be setup.

Administration->Company->Setup->Posting Accounts

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These accounts will most likely have to be added.

 

8. Remaining in the window above, lookup each account and click on the “Currency” button.

Financial->Cards->Accounts

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9. In the Select Account Currencies window you will need to specify how to revalue the accounts.

For Income Statement Accounts – Net Change

For Balance Sheet Accounts – Period Balances

MC_Pic13

 

10. That completes the multi-currency setup.

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