Blog Article

06 Jul

How to Make Template Journal Transactions in SL

Microsoft Dynamics SL allows for a number of ways to make short work of repetitive journal entries. What about journal transactions that are repetitive but have slightly different information?

I’m glad you asked!

Take for instance the following journal entry that moves $1 to petty cash from the main bank account:

how to make journal transactions

Notice that I have changed the Type to “Manual” and completed the entry as I would any other. After clickingsave icon “Save,” we were given a batch number. We want to take note of this batch number somewhere because this becomes our template journal entry and we will use it from now on. To go ahead and post it for this period, we can simply change Handling to “Release Now” and click save iconFinish. The result is a copy of the batch we just created in the released state …

journal transactions

…with our original batch still on hold.

batch list

For as many times as we release the template batch, it will remain on hold and available to edit the next time we need to make a similar transaction.

There is a nice little sanity check for the second time we release this batch in the same period:

system message 388

If our intention is to use this template batch only once per period then we choose yes to return to the entry screen. Otherwise, we can choose No, and another new batch will be created for us.

One last thought about this excellent feature is that it is better used for very basic changes. I suggest limiting it to perhaps debit, credit and control totals. Consider making additional templates if the periodic changes include things like account numbers and projects. After the changes are made and the batch released, those changes are saved to the template. Care should be taken in review of the template each time it is used to make sure all of the fields have the information expected in them.

Butch Adams on Google+

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There are 2 comments on "How to Make Template Journal Transactions in SL"

  • How to Make Template Journal Transactions in SL - Dallas Dynamics - Microsoft Dynamics SL - Microsoft Dynamics Community

    14 Oct, 2013

    […] post How to Make Template Journal Transactions in SL appeared first on Conexus […]

  • How to Make Template Journal Transactions in SL - Microsoft Dynamics SL User Tips and Highlights - Microsoft Dynamics SL - Microsoft Dynamics Community

    12 May, 2014

    […] post How to Make Template Journal Transactions in SL appeared first on Conexus SG Dallas Fort Worth […]

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